SAN JOAQUIN CLAY AND GLASS ASSOCIATION BYLAWS Revision 12/15/2021

Sections 1-2, DM

1.0 NAME: This group is known as the San Joaquin Clay and Glass Association, SJCGA, and The Association.

2.0 MISSION: To support and promote fine craft focusing on clay and glass created in the San Joaquin Valley as well as educate the public, and to promote awareness of local creative talents and abilities

The SJCGA will provide a collaborative forum for education and promotion of the tangible arts Sales – local group sale, individual consignment opportunities, and online

sales Audience Building – building a following and fanbase Create vital projects and programs that support the valley artists

To share ideas, skills and promote the clay and glass community business

In our efforts to promote and elevate our members as well as our fine craft portfolio, members of the club must also be residents of the San Joaquin Valley, which includes the following counties: Kern, Tulare, Kings, Fresno, Madera, Mariposa, and Merced.

3.0 MEMBERSHIP:

3.1 MEMBERS: Members may be artists or members of the community who are interested in our association but may not necessarily work in the arts per se. Members include all charter members and those new members who are accepted by a majority of the members present at a meeting when the new member’s is accepted. Members may join the association at any time.

3.1.1 VOTING: Active members have voting rights.

3.1.2 DUES: Exhibiting members pay yearly dues which are determined by the board on a biannual basis. Dues will be assessed for the calendar year on January 1, and will be considered past due if not paid by January 31, .If a member joins during the calendar year, they will be assessed dues for the calendar year at the time of joining.

3.1.3 JURY: Members may be juried into our sales events as spelled out in section 3.3

3.1.4 SHOWING AND SELLING: Juried members may sell their work on exhibit at the club’s shows and the like and sell at association sales events.

3.1.5 Members may stand for position on board of directors

3.2 INACTIVE MEMBERS: A member IS CONSIDERED INACTIVE when certain conditions occur:

3.2.1 Their dues are delinquent (see 7.2).

3.2.1 They move residence outside the San Joaquin Valley.

3.2.3 Members may request inactive status for personal reasons.

3.2.4 RIGHTS: An inactive member has no rights except the one named in 3.2.5

3.2.5 INACTIVE STANDING is remedied when they comply with requirements for voting status

3.3 JURY:

3.3.1 MEMBERS will be admitted to sales shows by jury selection twice a year, at the January and July meetings. Certain conditions must be met:

3.3.1.1 The candidate must submit samples of his most recent work in clay, glass, or other tangible art and may submit images of completed work. Images must be of high quality. Work must be shown in good light against a neutral background.

3.3.1.2 The candidate must submit an artist’s statement explaining their approach to their craft.

3.3.1.3 The candidate must submit a bio including their education, recognition, galleries or exhibits, and related associations.

3.3.1.4 The candidate must be sponsored for membership by at least one juried member of the club.

3.3.1.5 Jury acceptance will be by majority vote of juried members by secret ballot and will be notified within three days of voting.

3.3.1.6Juried members will provide images of their work for SJCGA use for promoting events. The SJCGA will use such images to promote events through print and digital media as deemed appropriate. Exhibiting members grant reproduction rights to SJCGA for any images provided. Such promotional use does not guarantee the exhibiting member sales or other remuneration.

4.0 VOTING RIGHTS: All active members in good standing have the right to vote. New members may not vote at the meeting at which they are accepted into the Association, but may vote at all subsequent meetings.

5.0 Business Meetings: There are three regular types of meetings.

5.1 GENERAL MEMBERSHIP MEETINGS: The general membership will normally meet quarterly with meetings in March, June, September, and December to discuss and conduct business of the Association.

5.1.3 NOTIFICATION OF MEETINGS: Members will be notified in advance of the time and place of all general membership meetings.

5.2 BOARD OF DIRECTORS MEETING: The board of directors includes all elected officers.

5.2.1 TIME: The board meets when called by the president.

5.2.2 POWERS: The board normally serves as a study group and refers its recommendations on the general membership for approval. In emergency situations the board may act without conferring with the general membership with the approval of 2/3 of board members.

5.3 COMMITTEE MEETINGS: Committees are appointed by the president to perform a specific task. They may be dissolved by the president.

6.0 OFFICERS: (THIS SECTION PER SV): The club’s officers include the following: President, Vice President, Treasurer, Secretary, Marketing Director,and At Large.

6.1 ELIGIBILTY FOR OFFICE: All members in good standing are eligible to hold office.

6.2 NOMINATIONS: Nominations for office will be presented at the regular general membership meeting in December. Nominees have the right to decline a nomination.

6.3 ELECTIONS: Elections will be held by secret ballot at the general membership meeting in December. New officers will assume their posts January 1.

6.4 TERM OF OFFICE: Officers will serve a two-year term. Members may be elected to the same office more than once.

6.5 DUTIES OF OFFICERS: The duties of offers are as follows:

6.5.1 PRESIDENT: The president shall chair all general membership and all board meetings, be an ex-officio member of all committees, and the person in charge of seeing that the decisions and activities of the Association are executed properly and posted.

6.52 VICE PRESIDENT: This office shall take over in the absence of the president and will assume incidental responsibilities deemed necessary as directed by the president.

6.5.3 TREASURER: this office is responsible for collecting and spending club funds, for maintaining accurate financial records, and for maintaining a list of members in good standing. The treasurer will provide a financial report following each sales event and will file necessary sales and tax documents required by state and federal agencies.

6.5.4 SECRETARY: This office shall keep the minutes of all business meetings and be responsible for maintaining the bylaws. The secretary shall conduct Association correspondence.

6.5.5 Marketing DIRECTOR: This office will manage the marketing efforts of the Association, from promotions of regularly scheduled sales events to occasional events and projects, and will also assume the duties of sale coordinator for the club’s spring and fall sales. As sale coordinator they shall be primarily responsible for the organization, planning, and conducting of the club’s spring and fall sales.

6.5.6 AT LARGE: This person shall serve as directed by the President and provide support for Association activities as deemed essential by the Board.

6.6 BENEFITS OF BOARD MEMBERS: Board members will receive no remuneration for their service, nor any special favors for their service.

7.0 DUES: All Members will be assessed annual dues.

7.1 COLLECTION DATES: Dues are payable on January 1 of each year and are delinquent after January 31.

7.2 DELINQUENT DUES: Any member who has not paid his dues by January 31 automatically loses standing. Good standing will be restored when the member has paid dues.

8.0 AMENDMENT OF BYLAWS: These bylaws may be amended at any regular meeting of the society by a two-thirds vote, provided that the amendment has been submitted in writing at the previous regular meeting.

8.1 Amendment to bylaw goes into effect immediately upon its adoption unless the motion to adopt specifies another time for its becoming effective, or the assembly has set a time by a previously adopted motion.